Due and Deduction updated flow – IFHRMS

Step-by-Step Breakdown of the Due and Deduction Process

1. Accessing Payroll Services
   • Start by navigating to the Finance section of your payroll system.
   • Click on Payroll Service to access the relevant functions.
   • From there, proceed to Due and Deduction.
2. Creating a Batch
   • Once you’re in the Due and Deduction section, the first step is to create a batch.
   • Click on Create Batch to initiate this process.
3. Modifying Existing Entries
   • If you need to make changes to existing due or deduction entries, select Change existing entry.
   • After making your selection, click on Next to proceed.
4. Adding New Entries
   • To add new entries, click on Add Row.
   • Use the search function to find the specific employee’s name.
   • Once the employee is selected, you can proceed to add the due or deduction as needed.
   • Enter the appropriate value for the due or deduction.
5. Validating and Saving Entries
   • After entering the necessary information, click on Validate and Save to ensure everything is accurate.
   • Click on Next to move forward in the process.
6. Approval Process
   • The next step involves selecting an Approver group. This is critical for ensuring that the changes are reviewed and authorized properly.
   • Once the approver group is selected, submit the entries.
   • The submission will go through three levels of approval to ensure accuracy and compliance.
7. Final Processing
   • After the approvals, return to the Finance section and navigate to Payroll → Process → Elements.
   • Check the results to confirm that all entries have been processed correctly.
   • If everything checks out, mark the entries for recalculation.

Ensuring Accuracy in Dues and Deductions

By following the updated due and deduction flow, organizations can ensure that all dues and deductions are processed accurately. This streamlined process not only reduces the risk of errors but also enhances transparency, making it easier for finance teams to manage payroll efficiently. Moreover, the multi-level approval system adds an extra layer of security, ensuring that all changes are thoroughly vetted before final processing.