Ifhrms Salary Bill

To create a Pay Bill Group, follow these steps as a Finance Initiator:

First, log in using your Finance Initiator ID. Next, navigate to the Finance icon, then select DDO Master and choose the Pay Bill Group menu. Enter the Bill Name and select the Post Type (Permanent or Temporary). Choose the appropriate 11-digit Salary DP Code. Proceed by clicking Review, followed by Submit and then Forward the request. Subsequently, the verification and approval should be conducted using the Verifier ID for verification and the Approver ID for final approval. This process ensures the setup of the Pay Bill Group effectively.

How to add the employees in pay bill group (This is one time work):

First, log in using the Finance Initiator ID. Navigate to the Finance icon and then select the Payroll icon. In the Process menu, choose the desired Month and Year without selecting any additional details, then click Search. This action will display a list of all employees associated with your office. Select the relevant employees by ticking their names, then proceed to click on Add/Update Bill Group. From the options provided, choose the appropriate pay bill group name and specify the effective start date. Once these details are entered, click Submit.

Upon submission, a unique 7-digit number will be generated. To track the progress, click on Monitor Request Status, located at the bottom of the screen. Check the status periodically, and once it shows completion, view the output accordingly.

How to run salary bill:

First, log in with the Finance Initiator ID. Navigate to the Finance icon and select the Payroll icon. In the Results menu, choose the payroll period name. Specify the bill type (e.g., Regular Salary) and select the Pay bill group name. Click the Search button to list employees below. Review their dues and deductions in the Result icon.

If the dues and deductions are correct, then follow the below steps:

If corrections are needed, go to the Payroll Service to add or modify dues and deductions (as explained in the sixth step). If everything is correct, proceed as follows: click on Generate Bill menu, select the period name and bill type (Regular Salary), and choose the Pay bill group name. Click the Generate Bill button to create a “7 digit number.” Monitor the request status below the screen, and once completed, verify the view output for the generated bill number.

How to forward the bill to verifier and approver:

To forward the bill for verification and approval, follow these steps: Start by accessing the Bills icon and entering the bill number. Next, click on the Detail icon associated with the salary bill number to view its details. After reviewing the bill details, click the submit button. Log in with the verifier ID to verify the bill, then click the Forward button. Finally, log in with the Approver ID to verify the bill once more and click the Approve button to complete the process.

How to forward the bill to PAO / Treasury:

To forward the bill to PAO / Treasury, follow these steps: First, log in using the Finance Approver ID. Then, navigate to the Bills section and enter the specific Bill number. Next, click on the Detail icon corresponding to the salary bill number. From there, select the option to Forward to Treasury. This action will complete the process, forwarding the salary bill to PAO / Treasury.

Follow the simple steps/procedure given below to Submit IFHRMS Salary Bill:

Navigation:

Step	Action	Details
1	Go to Finance	Navigate to the finance section.
2	Click Payroll	Access the payroll module.
3	Select Regular Salary as bill type and select group name	Choose “Regular Salary” as the bill type and select the pre-created group.
	Click Search	Initiate the search process.
4	Check Dues and Deductions of Employees	Use the result icon to review dues and deductions of listed employees.

Generate Bill:

5	Generate Bill	Click “Generate Bill” under the employee’s name row.
	Select Regular Salary as bill type and select group name	Choose “Regular Salary” as the bill type and the group name again.
6	Download Bill Exception Report as PDF	Download the PDF and review for audit points.
7	Click Generate Bill	Initiate bill generation.
	Near Bill Exception Report Tab	Monitor status until completion.
	Click Give Reference	Provide necessary references while appending and running.
8	Go to Bill Icon	Navigate to the Bill section.
9	Click Go	Perform the search for the salary bill.
10	Click Detail Icon	Access detailed information about the salary bill.

Verify Bill:

11	Verify Bill	Confirm bill details and check for the “Forward” button.
	Click Forward	Forward the bill to the superintendent for verification.
12	Superintendent Verification	Superintendent verifies the bill.
13	Login with Verify ID	Access bills again with verification ID.
14	Click Detail Icon	Open detailed view of the salary bill.
15	Click Verify	Initiate verification process.

Salary Bill Preparation:

16	Click Continue Action	Provide response note (e.g., “bill is correct”).
	Type in Response Note	Add a note confirming correctness.
	Click Approve	Approve the bill for further processing.
17	Forward to Approval Level	Forward the approved bill to the approval level.
18	Treasury Forwarding	Access bills with approval ID for treasury forwarding.
19	Click Detail in Salary Bill Row	Locate the salary bill in the list.
20	Click Forward Treasury	Forward the bill to the treasury.
21	Print Output Bill	Click the print icon next to the detail icon to print the salary bill.
22	Salary Bill Preparation	Prepare the salary bill successfully.